We set up AI to do the boring office work you hate.
No complex dashboards to learn. No confusing code. We connect practical automation directly into the tools you and your staff already use every day — Gmail, Outlook, Xero, and your calendar — so you can get 10 to 15 hours back every single week.
Vaughan Taylor
Founder & Lead AI Engineer
Hamilton, New Zealand 🇳🇿
“I don't sell hype or complicated buzzwords.”
After years running critical 24/7 telecommunications infrastructure at Spark NZ, I founded Maintain AI to help everyday Kiwi owners solve one simple problem: spending too much time on admin that software could do in 5 seconds.
💡 “If an AI tool takes you more than 15 minutes to learn, it’s badly designed. We set it up so you don’t even notice it’s AI — it just works.”
Practical Automations That Pay For Themselves
3 Tasks We Take Off Your Plate Immediately
Here is what happens when we wire simple AI into your business. You do your real work; your digital assistant handles the rest.
1. Email Triage & Reply Drafter
Stop losing your evenings to an overflowing inbox. AI scans incoming emails, flags urgent customer requests, and pre-writes professional replies for your 1-click approval.
2. Voice Quotes & Invoice Chasing
Record a 30-second voice note while walking back to your ute or office. AI turns it into an accurate, professional quote in Xero or PDF, and chases overdue bills politely.
3. 24/7 Customer Booking Assistant
Never miss another lead while you're busy on a job site. An intelligent digital assistant answers questions on your website or phone and books consultations straight into your calendar.
Simple 3-Step Process
How We Work Together (Zero Headaches)
15-Min Discovery Call
We have a quick, no-pressure chat over phone or video. You tell me what manual task drives you crazy, and I tell you straight up if AI can fix it.
We Build It in 7 Days
Vaughan personally sets up and tests your automation in your existing tools. You don't have to install strange software or change how your team operates.
You Get Your Hours Back
We do a quick 10-minute walkthrough. Your automation runs smoothly in the background, freeing you up to do billable work or spend weekends with family.
How Much Time & Money Is Repetitive Admin Costing You?
Adjust the sliders below to calculate what automating repetitive tasks gives back to your business.
Based on a typical 70% reduction in manual email triage, quote data entry, and schedule coordination.
The Maintain AI Starter Sprint
Automate Your Most Annoying Task in 7 Days: NZ$495
Pick your single most painful administrative bottleneck — chasing overdue invoices, fielding repetitive website inquiries, or drafting quotes. We set it up, integrate it into your tools, and make it run on auto-pilot.
Common Questions
Questions From First-Time AI Users
Looking for the Deep Tech, SRE Standards, or Architecture Diagrams?
We keep the top of this page simple for business owners, but our engineering stack is built to enterprise rigor.
Explore Technical Architecture & Security SpecificationsUnder The Hood: Enterprise AI Architecture
For CIOs, IT leaders, and curious builders: the exact multi-cloud infrastructure, zero-drift telemetry, and isolation boundaries powering Maintain AI deployments.
Google Cloud Ecosystem
Gemini 1.5 Pro / Flash, Vertex AI model endpoints, Google Workspace APIs (Gmail, Sheets, Drive), and NotebookLM retrieval pipelines.
Microsoft 365 Copilot
Copilot Studio custom agents, Azure OpenAI Foundry, Power Automate enterprise connectors, and Graph API security scoping.
Zero-Drift Telemetry
Deterministic SRE gates, state machine reconciliation, secret pre-push guards, and automated error-budget watchdog monitoring.
Security & Privacy
NZ Privacy Act 2020 alignment, zero public model training, role-based OAuth 2.0 scopes, and client-isolated audit ledgers.
Two-Tier Operational Runtime Architecture
How human business owners interact with deterministic automation workflows while isolating high-risk execution layers.
- • Webhook & Graph API triggers
- • Voice audio chunking (M4A/WAV)
- • Strict OAuth2 read-only scopes
- • SecretGuard credentials scrub
- • Gemini / Azure OpenAI Foundry
- • Grounded RAG with strict citations
- • JSON Schema output validation
- • Human-in-the-loop review gate
- • Xero Invoice & Quote API
- • Google / Outlook Calendar API
- • WhatsApp / SMS Twilio alerts
- • Audit trail logged to disk
Need technical documentation or want to integrate into custom enterprise ERP systems?